Letβs say you run a 501(c)(3) public charity (as I have a couple times). You want to change its address. Where do you need to update it? (NOT legal advice)
- the state you incorporated in
- may require a board resolution in some places?
- the charities bureau of the state you are incorporated in, and then other charities bureaus
- website, letterhead, contract templates, documentation
- your registered agent (depending on how you have it set up)
- the IRS (cover letter with board resolution and state filing, sent to IRS exempt division, and Form 8822-B sent to address listed on form)
- your bookkeepers/accountants/auditors
- banks
- payment processors
- insurance broker, who should tell the insurance compan(ies)
- payroll/PEO/EOR companies
- accounting software
- TechSoup and other procurement systems
- people that pay you that have annoying remittance systems (universities, large foundations, large corporations)
And if you want to be really careful:
- send an email to everyone you have a contract with - or at least institutions with whom you have major contracts
(My understanding is that the list is quite similar for name changes, though perhaps more involved.)
This is Not legal advice.